Information and data are stored on personal computers of members, which relies heavily on their ethics to keep information secure. Moreover, personal computers may have security issues. Therefore cloud service can be an option to operate easily and cheaply to maintain.
Information security issues, backup policies and procedures:
OHA currently has one drive as their cloud service. Most of their information is stored in one drive. There are some limitations and security issues with one drive.
Information security issues with local storage:
Computer virus: Computer viruses are pieces of software that are designed to be spread from one computer to another. They’re often sent as email attachments or downloaded from specific websites with the intent to infect your computer and other computers on your contact list by using systems on your network. Viruses are known to send spam, disable your security settings, corrupt and steal data from your computer including personal information such as passwords, even going as far as to delete everything on your hard drive.
Computer worms: Computer worms are pieces of malware programs that replicate quickly and spread from one computer to another. A worm spreads from an infected computer by sending itself to all of the computer’s contacts, then immediately to the contacts of the other computers.
Theft of intellectual property: it means violation of intellectual property rights like copyrights, patents etc.
Identity theft: it means to act someone else to obtain a person's personal information or to access vital information they have like accessing the computer or social media account of a person by login into the account by using their login credentials.
Theft of equipment and information: It is increasing these days due to the mobile nature of devices and increasing information capacity.
Sabotage: It refers to destroying a company's website to cause loss of confidence on part of its customer.
Why Cloud storage?
Cost Savings: If you are worried about the price tag that would come with making the switch to cloud computing, you aren't alone, 20% of organizations are concerned about the initial cost of implementing a cloud-based server. Once you're on the cloud, easy access to your company's data will save time and money in project startups. And, for those who are worried that they'll end up paying for features that they neither need nor want, most cloud-computing services are pay as you go. This means that if you don't take advantage of what the cloud has to offer, then at least you won't have to be dropping money on it.
Security: A cloud host's full-time job is to carefully monitor security, which is significantly more efficient than a conventional in-house system, where an organization must divide its efforts between a myriad of IT concerns, with security being only one of them. And while most businesses don't like to openly consider the possibility of internal data theft, the truth is that a staggeringly high percentage of data thefts occur internally and are perpetrated by employees. The key to this amped-up security is the encryption of data being transmitted over networks and stored in databases. By using encryption, information is less accessible by hackers or anyone not authorized to view your data. As an added security measure, with most cloud-based services, different security settings can be set based on the user. While 20% of cloud users claim disaster recovery in four hours or less, only 9% of cloud users could claim the same.
Flexibility: The cloud offers businesses more flexibility overall versus hosting on a local server. And, if you need extra bandwidth, a cloud-based service can meet that demand instantly, rather than undergoing a complex (and expensive) update to your IT infrastructure. This improved freedom and flexibility can make a significant difference to the overall efficiency of your organization. A 65% majority of respondents to an Information Week survey said “the ability to quickly meet business demands” was one of the most important reasons a business should move to a cloud environment.
Mobility: Cloud computing allows mobile access to corporate data via smartphones and devices, which, considering over 2.6 billion smartphones are being used globally today, is a great way to ensure that no one is ever left out of the loop. Staff with busy schedules, or who live a long way away from the corporate office, can use this feature to keep instantly up to date with clients and co-worker. Through the cloud, accessible information to staff can be offered to remote employees, for better work-life balance.
Insight: Many cloud-based storage solutions offer integrated cloud analytics for a bird's-eye view of your data. With your information stored in the cloud, you can easily implement tracking mechanisms and build customized reports to analyze information organization wide. From those insights, you can increase efficiencies and build action plans to meet organizational goals.
Increased Collaboration: If your business has two employees or more, then you should be making collaboration a top priority. After all, there isn't much point to having a team if it is unable to work like a team. Cloud computing makes collaboration a simple process. Team members can view and share information easily and securely across a cloud-based platform. Some cloud-based services even provide collaborative social spaces to connect employees across your organization, therefore increasing interest and engagement. Collaboration may be possible without a cloud-computing solution, but it will never be as easy, nor as effective.
Quality Control: There are few things as detrimental to the success of a business as poor quality and inconsistent reporting. In a cloud-based system, all documents are stored in one place and in a single format. With everyone accessing the same information, you can maintain consistency in data, avoid human error, and have a clear record of any revisions or updates. Conversely, managing information in silos can lead to employees accidentally saving different versions of documents, which leads to confusion and diluted data.
Disaster Recovery: Cloud-based services provide quick data recovery for all kinds of emergency scenarios, from natural disasters to power outages. While 20% of cloud users claim disaster recovery in four hours or less, only 9% of non-cloud users could claim the same. In a recent survey, 43% of IT executives said they plan to invest in or improve cloud-based disaster recovery solutions.
Loss Prevention: If your organization isn't investing in a cloud-computing solution, then all of your valuable data is inseparably tied to the office computers it resides in. This may not seem like a problem, but the reality is that if your local hardware experiences a problem, you might end up permanently losing your data. This is a more common problem than you might realize computers can malfunction for many reasons, from viral infections, to age-related hardware deterioration, to simple user error. Or, despite the best of intentions, they can be misplaced or stolen (over 10,000 laptops are reported lost every week at major airports). If you aren't on the cloud, you're at risk of losing all the information you had saved locally. With a cloud-based server, however, all the information you've uploaded to the cloud remains safe and easily accessible from any computer with an internet connection, even if the computer you regularly use isn't working.
Automatic Software Updates: For those who have a lot to get done, there isn't anything more irritating than having to wait for system updates to be installed. Cloud-based applications automatically refresh and update themselves, instead of forcing an IT department to perform a manual organizationwide update. This saves valuable IT staff time and money spent on outside IT consultation. PCWorld lists that 50% of cloud adopters cited requiring fewer internal IT resources as a cloud benefit.
Sustainability: Given the current state of the environment, it's no longer enough for organizations to place a recycling bin in the breakroom and claim that they're doing their part to help the planet. Real sustainability requires solutions that address wastefulness at every level of a business. Hosting on the cloud is more environmentally friendly and results in less of a carbon footprint. Cloud infrastructures support environmental proactivity, powering virtual services rather than physical products and hardware, and cutting down on paper waste, improving energy efficiency, and (given that it allows employees access from anywhere with an internet connection) reducing commuter-related emissions.
Why Need to move from ONE-DRIVE STORAGE into NEW ONE?
| AWS | Google Drive | Microsoft One Drive |
Usability | AWS’s platform is clearly expressed and even a neophyte can use it. | Good user interface, easy to use. | User interface is a bit complex for new users. |
Price | No capacity limits with minimum cost than other cloud services. | G Suite Basic Offers free plan with paid plans starting at $1.99/month for 100GB | An Office 365 Business Premium plan with those same six users would cost up to $900 a year. |
Speed | Auto scaling, Aws tool & Elastic load balancing for faster speed and agility. | Doesn't support block-level copying | Supports block-level copying for Microsoft-native files |
Mobile backup and file sync
| Limited options | Easy mobile backup for various file types | Lots of customisation options for photo and video backup |
File Sharing | Simple storage service(ss3) with standard infrequent access. | Basic sharing functionality with extras for paid accounts | Basic sharing functionality with extras for paid accounts; ability to see all files you've shared |
File recovery and history | Elastic Block Store (EBS) and it comes in a handful of flavors: Throughput Optimized or Cold HDD, stores upto 50 days. | Keeps complete history of Google-native files and either a 30-day or 100-iteration history for non-native files | Keeps 30-day history for all files |
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Microsoft One DriveUsabilityAWS’s platform is clearly expressed and even a neophyte can use it.Good user interface, easy to use.User interface is a bit complex for new users.PriceNo capacity limits with minimum cost than other cloud services.G Suite Basic Offers free plan with paid plans starting at $1.99/month for 100GBAn Office 365 Business Premium plan with those same six users would cost up to $900 a year. SpeedAuto scaling, Aws tool & Elastic load balancing for faster speed and agility.Doesn't support block-level copyingSupports block-level copying for Microsoft-native filesFile management and search Basic search functionality.Standard file management with advanced search functionalityStandard file management and basic search functionalityMobile backup and file sync Limited optionsEasy mobile backup for various file typesLots of customization options for photo and video backupFile sharing Simple storage service(ss3) with standard infrequent access.Basic sharing functionality with extras for paid accountsBasic sharing functionality with extras for paid accounts; ability to see all files you've sharedFile recovery and historyElastic Block Store (EBS) and it comes in a handful of flavors: Throughput Optimized or Cold HDD, stores upto 50 days.Keeps complete history of Google-native files and either a 30-day or 100-iteration history for non-native filesKeeps 30-day history for all files
DROPBOX over ONE-DRIVE:
Dropbox is one place for all content
Dropbox is your single destination for every file. Team Folders let admins organize all content based on team structures with appropriate sharing controls.
OneDrive requires SharePoint integration, depending on file size, external vs internal sharing, personal vs team ownership, and document lifecycle.
Access anything anywhere
Dropbox Smart Sync lets you access all files from the desktop without using local storage space. Use it with Team Folders to access everything, all with the right permissions, on any platform.
OneDrive On-Demand Sync only supports Windows 10. If SharePoint is needed, it can create separate sites and access levels, and duplicate files.
Dropbox delivers richer collaboration
Dropbox delivers in-line commenting and the Badge for native desktop Office collaboration. In-browser previews for 140+ file types let you view without downloading.
OneDrive commenting requires Yammer and lacks in-line capabilities. OneDrive’s file previewing is limited, and when unavailable it downloads the file and breaks collaboration.
IDC rates Dropbox sync performance as “best in class”
IDC named Dropbox “best-in-class” for sync performance in an independent (noncommissioned) report. IDC tested Dropbox sync performance against peers including OneDrive, Box, and Google Drive, and found that Dropbox outperformed competitors across the board.
Higher adoption means stronger security
You can’t secure company data if your employees don’t use the approved cloud storage platform. OneDrive for Business deployments are often unsuccessful and only 1 in 4 accounts are being used. Users instead use more familiar solutions. Dropbox Business includes Microsoft native previews and O365 online editing, so IT admins can centralize user data without changing their existing workflows.
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